BOARD OF LIBRARY TRUSTEES MEETING
WEDNESDAY, APRIL 4, 2012
MASHPEE LIBRARY CONFERENCE ROOM
Present: John Kowalski, Patricia Gamache, Sue McGarry, Carlo D’Este, Sandra Lahart, Jane Dolan, and David Burton.
Also Present: Kathy Mahoney, Library Director
Mike Richardson – Board of Selectmen
Jack Kowalski, Chairman, called the meeting to order at 5 p.m.
Approval of Minutes
David Burton motioned to approve the Regular Session and Executive Session minutes of March 13, 2012 as presented.
Motion was seconded by Patricia Gamache.
VOTE: Yes-6; 1 Abstain.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, abstain
David Burton, yes
Reports
Kathy Mahoney e-mailed to each Board member a copy of her monthly report for March. A copy of the report is attached to the printed set of these minutes. Kathy went through the report item by item and it was reviewed and discussed with the Trustees. Following actions were taken:
Art Display…The preferred art display system selected by the Trustees was the Walker Display System.
Motion: David Burton motioned that the Board of Library Trustees approve funds to purchase the system for hanging and displaying art limited to $2,400; Carlo D’Este seconded this motion.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, yes
David Burton, yes
Gift Policy…Kathy Mahoney provided a draft Gift Policy for review. Consensus of the Board was that Kathy should send the draft to Town Counsel for review and then return to the Board with a final document for review and approval by the Trustees.
Long-Range Plan…
- Jane Dolan said she would like to serve on the Long-Range Plan Committee.
- Jack Kowalski will again check with Earl Mills about his serving on the committee.
- Kathy to check for “parent” candidate to serve.
- October 1st is deadline date. April 24 and April 26 were dates scheduled for the first meeting of the committee to be held at 6 p.m.
MEG/Donation Accounts…Trustees found the information helpful and asked Kathy Mahoney to provide MEG/Donation Account updates on a quarterly basis.
Deleting Library Director Position from Union…Kathy advised the Trustees she has not joined the Union and that in talking with Laborers’ International Union of America the Board of Library Trustees can petition to remove the Library Director position from the Union. The matter was discussed and Kathy and the Trustees mutually agreed to file a petition with the Board of Labor Relations to have the Library Director’s position removed from the Union.
Motion: David Burton motioned that Chairman John Kowalski write a letter to Laborers’ International Union of North America requesting the deletion of Mashpee Library Director position from the Union’s roles. Patricia Gamache seconded this motion.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, yes
David Burton, yes
Selectmen Mike Richardson’s Comments
Budgets have been submitted; got a commitment from School to work within the system; good result.
Remote participation at meetings to be considered. Board of Selectmen to review and develop a policy once they get feedback from the committees.
The Board of Trustees provided comments on remote participation at meetings and the consensus was reached that Trustees in favor of remote participation…given the number on the Board of Trustees, it would not be a problem at all.
Corresponding Secretary Comments
Pat Gamache discussed communication and cooperation between the Trustees and the Friends. Pat said she is not sure why, but there has been a breakdown in communications between the Friends and the Trustees, both parties should work to improve the process.
The end result of the conversation was that establishing consistent communication might be a start. Consensus was to send a letter to the Friends acknowledging their support of the Library, and the benefits and opportunities it has created for services and programs.
Old Business
Jack reported that he spoke with Brian of DKM&G law firm about establishing a Foundation. He is going to collect some templates or models from other libraries doing this. DKM &G advised that it is not feasible to establish the Foundation by using the Friends’ organization existing 501c3 status. KDM&G recommends foundation form its own 501c3.
Discussion
Carlo D’Este addressed the Board and said he has served with David Burton on this Board for many years. He said they have been through the best of times and worst of times and thanks to Dave’s leadership during both of those types of occasions we survived. Carlo said the Library would not be where it is today without Dave’s leadership and efforts. Carlo stated he wanted to say a public “thank you for everything you’ve done. You’ve worked so hard for so long.”
Since Carlo may not be at next month’s Trustee meeting he said he wanted to go on the record now thanking David for his service.
Meeting Schedule
Consensus was reached to schedule meetings for Wednesday, rather than Tuesday. If this proves successful, then by-law change would be considered.
Motion: John Kowalski motioned to move Trustee meetings to the first Wednesday of the month at 5 p.m.; Patricia Gamache seconded this motion.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, yes
David Burton, yes
Next Meeting: 5 p.m., Wednesday, May 2, 2012 in the Library Conference Room.
There being no further business, Jack asked for a motion to move to Executive Session to discuss Library Director’s performance evaluation form that is due by June.
Motion: Sue McGarry motioned to adjourn at 7:37 p.m. The Library Trustees will enter into Executive Session for the purpose of discussing Library Director’s performance evaluation. The Trustees will not reconvene in Open Session.
Motion seconded by Jane Dolan.
VOTE: Yes-7. Motion passed unanimously.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, yes
David Burton, yes
Respectfully submitted,
Jean Giliberti
Recording Secretary
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